Job Details

Operations Coordinator

Salary $50,368.66 - $73,557.33 Annually         Location Sioux City, IA

Job Type Full Time                                           Job Number 202400100

Department Community Development             Division Inspections Services 

Opening Date 09/05/2024                                Closing Date 9/19/2024 11:59 PM Central

Description

Are you a highly organized professional with a knack for multitasking and a keen eye for detail? The City of Sioux City is seeking a dynamic Operations Coordinator to ensure smooth operations and efficient management in the Inspections division.  
 
The ideal candidate will… 

• Demonstrate a high attention to detail
• Be flexible in managing many varying tasks throughout the day
• Be comfortable and confident in directing the work of others
• Demonstrate excellent customer service skills
• Be independently motivated

This is a benefit eligible, full-time position: Monday – Friday, 8:00 – 4:30

The City of Sioux City offers a competitive wage and benefits package.  To see more information on the benefits for this position, please click here and select the PATS option.
 
City employees are required to live within thirty (30) miles of the City of Sioux City city limits.  You can see an interactive map here.
 
If you are looking for a fast-paced job in a busy office at the City, we encourage you to apply now.

Duties

Provides supervisory direction of day-to-day program and/or support services operations in conformance with policies, goals, and priorities established by higher levels of management; performs related work as required.

 

• Supervises and evaluates the work of subordinates; recommends personnel actions related to selection, disciplinary procedures, performance, leaves, grievances, work schedules and assignments, safety, and training; administers personnel policies and procedures.
• Assigns ongoing work to subordinates; explains methods and procedures giving special instructions on unusual problems and situations; spot checks work in process or upon completion; participates in ongoing work.
• Coordinates work activities with others in matters that directly impact assigned program operations. 
• Oversees the division's payroll functions, ensuring pay is processed on time, accurately, and in compliance with City protocol.
• Oversees accounts payable, directs the processing of invoices and payments, and manages expense accounts and budget reports.
• Directs office activities and functions to maintain efficiency and compliance with City ordinances and policies.
• Assists administrative staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
• Makes recommendations concerning budget, personnel, and related resource requirements for the area supervised based upon past experience, anticipated workload, and production capability of the unit. 
• Provides financial and program/operational data for higher-level management decisions; gathers, analyzes, and compiles data to prepare narrative and statistical reports on unit activities. 
• Drafts recommendations for policy and procedural changes for approval by a higher authority. 
• Plans work activities and sequential operations on a daily, weekly, monthly, or longer-term basis. 
• Works with program specialists and supervisors and explains and interprets regulations and procedures; coordinates and improvises work schedules and systems. 
• Provides detailed responses about technical support programs and organization activities; explains criterion for evaluations, status of projects or program activities, coverage and limitations of services or programs, reasons for regulations or procedures, and how systems function, and processes interrelate. 
• Compiles statistical or narrative information for departmental personnel, other state, federal, county, or municipal officials, legislators, the news media, and the general public. 
• Explains the work of the unit, program policies, and procedures to interested parties, customers and staff; drafts detailed responses about programs, regulations, procedures, activities, and status of projects; compiles statistical or narrative information about the program. 
• Represents the department at various and related business meetings. 
• Exercises a substantial measure of responsibility and accountability for the technical soundness of the work which is supervised.
• Expected to temporarily perform duties outside of normal classification in the event of a declared emergency.  In the event that an employee is excused from work other than being sick, they will be required to report to work in a state of declared emergency.

Qualifications

Cognitive Demands, Skills and Abilities:  Ability to plan, organize, control, and effectively direct the work of assigned staff; ability to communicate information and ideas in writing so others will understand; ability to apply general rules to specific problems to produce answers that make sense; ability to combine pieces of information to form general rules or conclusions; ability to listen to and understand information and ideas presented through spoken words and sentences; ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems; ability to give full attention to what other people are saying, taking time to understand the points being made, asking questions and appropriate, and not interrupting at inappropriate times; ability to understand written sentences and paragraph in work related documents; 
Job Knowledge:  Knowledge in business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources; knowledge in principles and processes for providing customer services, including customer needs assessment, meeting quality standards for services, and evaluating customer satisfaction; knowledge of the structure and content of the English language, including the meaning an spelling of words, rules of composition, and grammar.
Language Ability and Interpersonal Communication:   Ability to speak clearly so others can understand; ability to identify and understand the speech of another person; ability to communicate information and ideas in speaking so others will understand; ability to talk to other to convey information effectively; ability to communicate effectively in writing as appropriate for the needs of the audience; ability to possess effective communication skills and the ability to provide assistance to customers (external and internal);  ability to work as a member of a team in order to accomplish tasks; ability to establish and maintain effective working relationships with other employees and the general public; ability to develop and maintain harmony and team spirit within the office.
Physical Requirements: Regularly lifts up to 10 pounds and occasionally lifts up to 30 pounds.
Work Environment:  Work is normally performed in a normal inside office environment with appropriate heating and cooling and is not subject to significant occupational or environmental hazards other than those normally associated with general public contact, dust or odors.

Minimum Required Qualifications

Special Requirements:  Must possess a valid driver`s license at the time of hire.

Applicants must meet at least (1) one of the following minimum requirements to qualify for positions in this job classification:

1.   Graduation from high school (or GED equivalent) and experience equal to four (4) years of full-time work experience in general office administrative support; specialized technical program support; or program administration, development, management, or operations. 

or

2.   All of the following (a, b, and c): 

a.   Graduation from high school (or GED equivalent); and 

b.   One (1) year of full-time work experience in general office administrative support; technical program support; or program administration, development, management, or operations; and 

c.   A total of three (3) years of education and full-time experience (as described in part b), where thirty semester hours of accredited college or university course work in any field equals (1) one year of full-time experience.  

or

3.   Any equivalent combination of experience and training that provides the required knowledge, skill and abilities.   

                                                                       Benefits

For Full-Time employees and qualifying Transit and Library Part-Time employees, the City of Sioux City offers a comprehensive benefits package that includes Medical, Dental, Vision, Flex Spending Accounts, Life, Disability and Retirement.  For more information on the benefits available, please visit our website.

Agency                                                    Address

City of Sioux City                                     405 6th Street

                                                                Sioux City, Iowa, 51101

Phone                                                      Website

712-279-6200                                          http://www.sioux-city.org
 

To apply go to the City of Sioux City website and click on City Job Openings or go to

https://www.governmentjobs.com/careers/siouxcity