Job Details

Woodbury County Election Assistant

Responsible for assisting the County Deputy Commissioner of Elections and Registration with timely and efficient handling of all supportive election work in Woodbury County Iowa, including preparation of materials for all special, school, municipal,primary and general elections; registration of County voters within proper boundaries and districts; Iowa Campaign Finance filings on local and County level; maintenance of election paperwork and for the efficient, accurate and timely performance of secretarial and receptionist duties. Responsiblefor training of all election staff. This position is under direct authority of the County Auditor/Elections Deputy.

The following duties are typical for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.

• Assists Elections Deputy in training office employees and temporary employees.
• This position has supervisory duties and responsibility for the smooth operation of the office in the absence of the Election Deputy
• Assists supervisor with Elections Division claims entry
• Responsible for accurate and timely registration of all voters according to the Iowa Code and National Motor Voter Law within proper precincts and districts in the County and for the maintenance and updates of all voter registration records
• Assists Commissioner of Elections in assigning Precinct Elections Officials (PEOs) for early and Election Day voting and maintaining PEO records
• Processes PEO claim forms and election billing
• Assists with social media, pamphlet design and/or web design
• Provides leadership to temporary employees
• Assists in coordinating voter outreach activities
• Assist supervisor in timely and efficient preparation of all necessary supplies and material for all elections conducted in Woodbury County Iowa
• Assist supervisor with compiling and tallying all official post-election voter ballots and preparing canvass prior to certification results
• Inventory supplies and assist in preparation of various forms and reports as needed including affidavits and certification results
• Use good customer service assisting and instructing the public including the procedure of voting absentee and record all required information by means of the spoken word in clearly spoken English
• Responsible for maintenance and updating of all precinct officials' data
• Attendance is required

Non-Essential Functions and Responsibilities:

• Responsible for the performance of general receptionist duties including answering the phone, giving information and instructing the caller of correct procedures
• Perform a variety of clerical duties which may include preparing and distributing the minutes of the Board of Supervisors meetings and maintaining a file system for accompanying documentation
• Performs other duties/related tasks/assignments/special projects and maintains accurate records of completed work assignments for the department as assigned by County Auditor/Recorder Deputy

Minimum Education and Experience Required to Performing the Essential Functions:

• High school diploma or general equivalency degree (GED)
• Knowledge of the Iowa Code relative to scope of responsibility in election procedures
• Filing, accurate proofreading skills
• Computer experience with Word, Excel, and various computer software
• Knowledge of boundaries of the County and entities within
• Ability to communicate tactfully and courteously with others and to safeguard confidential information
• Keyboarding skill test from Iowa Workforce Development with 40 words per minute (net score), within the last 12 months
• Candidate for hire must successfully pass a background check, a physical examination, vision. back screen and drug screening test prior to employment

Mental and Physical Competencies Required to Perform Essential Functions:

Language Ability Ability to read and interpret documents such as safety rules, operating, and maintenance instructions, and procedure manuals and/or Iowa or County systems. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the County in clearly spoken English. Ability to communicate Woodbury County policies to managerial and non-managerial groups in person and in writing. Ability to read and understand legal descriptions, policies, and procedures. Able by voice communications to express or exchange ideas by means of the spoken word in clearly spoken English

Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw or interpret graphs. Knowledge of basic bookkeeping principles. Knowledge of legislative requirements related to County systems. Knowledge of County principles and procedures.

Behavior Skills Ability to begin work at the starting time without tardiness, absenteeism, or leaving work early without authorization or for good reason. Conduct or appearance in good keeping with a professional image and/or position of the County. Ability to read and understand the Work Rules of the County such as Bullying will not be tolerated, theft and dishonesty will not be tolerated, and disobedience, insubordination, or refusal to comply with reasonable instructions of authorized supervision will not be tolerated. Ability to cope with numerous time sensitive requests from County offices.

Reasoning Ability Ability to apply common sense understanding to carry out simple one or two stage instructions. Ability to deal with standardized situations with only occasional or no variables. Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardizes situations. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Cognitive Demands Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to set priorities regarding assignments and follow through to completion; ability to establish and maintain effective working relationships with associates and the general public by means of clearly spoken English.

Equipment Used Computer for data entry, spreadsheets and word processing, calculator (10 key), copier/scanner, possess knowledge of general office equipment and procedures. Type rapidly and accurately with at least 40 words per minute (net score), accurate proofreading

Physical Demands Typical office environment involving sitting, walking, occasional bending, lifting, and carrying paper and related light objects generally weighing 25-40 pounds or less and negligible amount of force frequently or constantly to move objects. Horizontal and vertical reaching motion is required. Aptitudes required are those typically associated with clerical operations including clerical, numerical, and forms perceptions, clarity of vision to view computer screens and for preparing and analyzing written data and to determining the accuracy and thoroughness of work and observing general surrounds and activities, legal documents, and property descriptions cards; eye/hand/foot coordination, hand and finger dexterity, motor coordination, grasping and repetitive motions, hearing to perceive information at normal spoken word levels and conversation skills for expressing or exchanging ideas by means of the spoken word in clearly spoken English.

Environmental Adaptability Work is performed in a typical office environment and has no unusual exposure to environmental issues.

Special Requirements Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. Candidate for hire must successfully pass a background check, a physical examination, vision, back screen and drug screen prior to employment. The use of clearly spoken English for the skills and purposes of this job.

Applicants for employment should contact the Human Resources Dept., Room 701 of the Woodbury County Court House between the hours of 8:00 a.m. to 4:30 p.m. for further information A completed County application form and a resume are required. Deadline for receipt of applications shall be: 4:30 p.m., October 19, 2026 or Until position is filled.

Benefits

Woodbury County provides a wide range of employee benefits to support health and well-being, and work/life balance. Benefits can vary depending on collective bargaining agreements. Woodbury County's competitive benefit package includes:

• Health, Dental, Life & Long Term Disability
• Iowa Public Employee Retirement System (IPERS)
• Paid vacation days
• 10 Paid holidays
• Paid sick leave
• Worker's Compensation
• Employee Assistance Program
• Flexible Spending for Medical Reimbursement and Dependent Care
• Deferred Compensation Plan
• Eye Insurance
• Discounted membership rate for Four Seasons Health Club

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