Job Details

JOB TITLE: Building Shared Secretary - ES and UE/MS

JOB SUMMARY:

The school secretary is a key individual in communicating with students, parents, staff, the Admin Office, and other buildings throughout the district. This role requires that an individual maintain professionalism when dealing with all customer groups and have excellent organizational skills. District personnel should be familiar with many functions of the school district in order to give accurate information to customers with whom he/she comes in contact.

PAY SCALE CATEGORY: Secretary

EMPLOYEE CATEGORY: Classified

FLSA STATUS: ?Exempt ?Non-Exempt

EMPLOYMENT HANDBOOK: Dakota Valley School District Staff Handbook

EMPLOYMENT CONDITIONS: Hourly

WORK PERIOD: 12-month position (July 1 - June 30)

BUILDING ASSIGNMENT: Dakota Valley Elementary School (afternoons daily)

Dakota Valley Upper Elementary/Middle School (mornings daily)

REPORTS TO: DVES Principal/DVUE/MS Principal & DVUE/MS Dean of Students

WORKS WITH: Superintendent, Administrators, certified staff, classified staff, students, parents

POSITION REQUIREMENTS:

EDUCATION LEVEL:

High School Diploma or Equivalent

SKILL LEVEL:

Ability to work well within a learning community with parents, teachers, students, administrators, and staff with courtesy, tact, and good judgment. Maintain confidentiality and integrity handling information and documents. Proficient in computer software with an emphasis in word processing and the Student Data System. Must have the ability to handle multiple tasks and prioritize accordingly, work independently, performing individual projects and routine matters with minimal direction or supervision. Must have the ability to think clearly in stressful situations and work well under pressure. Must have a high attention to detail for accuracy.

PHYSICAL REQUIREMENTS:

Must have the ability to sit and stand for extended periods of time; exhibit manual dexterity; see and read a computer screen and printed materials with or without visual aids; hear and understand speech at normal office levels and on phone; and to bend, stoop, climb stairs, walk, and reach overhead. Occasional climbing and reaching.

WORKING ENVIRONMENT:

Works indoors in a climate-controlled environment.

BACKGROUND CHECK:

All successful applicants must pass a federal background check per SDCL.

DAKOTA VALLEY CORE VALUES

At Dakota Valley, we believe in Accountability, Compassion, Progressiveness, Professionalism and being Student-Focused.

DUTIES AND RESPONSIBILITIES:

Always actions:

1. Be available to assist as needed.
2. Follows established safety procedures and district policies at all times.
3. Responds to emergency requests in a timely manner.
4. Works cooperatively with all groups utilizing the facilities.

1. Utilizes time effectively so that all tasks are completed in a timely manner to ensure the office continues to run smoothly.

1. Perform other duties as assigned.

Essential Functions:

1. Regular, timely, in-person attendance.
2. Manages the school office efficiently by performing daily routine tasks such as: receiving and routing all incoming telephone calls promptly; sorting and distributing mail; ensuring staff mailboxes are up-to-date with current staff names; maintaining an efficient filing system; locating and compiling information as requested by principal; communicating messages to staff and students; greeting and directing all substitute teachers; collecting money from students for fines, lunch or other reasons; and generating and mailing communication to families or other entities as requested.
3. Greets visitors, schedules appointments, and controls access of personnel and visitors to the building, to the principal's office, school files, supply room, etc.
4. Maintains accurate and up-to-date record of building key assignments.
5. Assigns lockers to students; Recodes lockers during the summer months and reassigns lockers; Imports and updates locker and combination information to student information system.
6. Maintains accurate transportation records for students riding buses to and from school, ensuring safety protocols are in place; serves as the liaison between school and the contracted bus company to track requested bus changes and communicate changes to students and teachers.
7. Maintains all student records, both in Infinite Campus and cumulative files, ensuring each student has an up-to-date cumulative folder including birth certificate, immunization records, transcripts from other schools and any other pertinent information.
8. Manages teacher absences in Red Rover. Correct any information that has been entered incorrectly and assign substitutes for in-house coverage to make sure all subs receive payment. Collaborate with principal to find class coverage in the absence of available substitutes.
9. Maintains accurate record of daily student attendance from all classrooms each period of the day; Runs and reviews attendance and tardy reports weekly; Informs Principal of excessive attendance issues.
10. Issues classroom passes and tardy slips to students as needed.
11. Completes necessary medication training and provides medication to students as directed by nursing staff.
12. Prepares building communications utilizing the digital boards and daily/weekly announcements. Shares noteworthy accomplishments with Superintendent to be shared on District FB or Twitter pages.
13. Provides clerical and organizational support for beginning and ending of the year, including New Teacher Workshop events, First Day of School, Last Day of School, etc.
14. Provides clerical and organizational support for all school functions including, but not limited to, Parent/Teacher Conferences, Kindergarten Round Up, School Pictures, Stem Night, etc.
15. Provides support and direction for new students by assigning homeroom teachers, providing requested information to families, answering questions, etc.
16. Manages and maintains inventory of all office supplies. Submits order for annual supplies after July 1.

DISCLAIMER: The preceding description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required. These may be changed, added or deleted at any time with or without notice. Personnel may be required to perform duties outside the scope of their normal responsibilities if needed. The Dakota Valley School District reserves the right to revise this description at any time.

The District does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, physical or mental disability, marital status, genetic information, or any other characteristics protected by federal, state, or local law, ordinance, or regulation.