Job Details

Accounting Documentation Specialist

Responsible for processing and preparing, in a timely and accurate manner, general accounting documentation as requested. This includes, but is not limited to, accounts payable support, tax filing documentation, capital expenditure documentation, account reconciliation support, vendor verification documentation, and maintaining files as assigned. This position is chiefly responsible for supporting the accounting group while furthering accounting knowledge.

Essential Duties And Responsibilities: This list is not intended to be all-inclusive and other duties may be assigned.

• Perform daily and weekly activities to ensure the accurate and timely presentation of requested job functions.
• Gather, verify, and record all new Vendor information to ensure accuracy in IRS filings and invoice payment.
• Maintain and review 1099 policies and accuracy within the operating system.
• Review, scan, and record capital expenditure documentation for fixed asset support and tax and corporate filings.
• Maintain use tax files by recording all use taxes payable, scanning backup documentation, and reconciling amounts due.
• Maintain cycle count logs for all inventories, including proper documentation, signatures, and any adjustment documentation.
• Assist accounts payable in reviewing, compiling, filing, etc. all payable documentation.
• Assist accounting staff in preparing balance sheet reconciliations and researching transaction history for financial reporting.
• Follow department and Company procedures and policies.
• Possess organizational skills and the capability of keeping documents separate and properly maintained.
• Develop a collaborative working relationship built on mutual trust with peers, management and other personnel to maintain good rapport in order to successfully accomplish the functions and responsibilities of this position.

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the work environment, knowledge, skill, and/or ability required or preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: High School degree required. Pursuing a degree in Accounting/Finance or Business. Must be computer literate (Excel, Word, Outlook, Web) capable of creating spreadsheets.

Communication Skills: Must have excellent interpersonal, written and verbal communication skills. Able to communicate issues and/or ask questions without hesitation to supervisor. Limited phone communication will be necessary.

Language Skills: Ability to read and interpret documents in the English language such as invoices, emails, and procedure manuals. Must be able to effectively communicate with others within and outside of the organization.

Mathematical Skills: Ability to apply mathematical applications to practical situations. Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret a variety of accounting documents including general ledger, accounts payable, banking, and other accounting transactions.

Other Skills And Abilities: Must be a detail-oriented, effective performer, who can operate within strict time lines and adapt to a fast-paced multi-task environment. Must be self-motivated and able to work with little supervision in a team environment. The ability to be flexible in work duties and to expand knowledge of the work area. Ability to establish and maintain effective working relationships with all levels of the accounting team.

Physical Demands: While performing the duties of this job, the employee will be required to work in an office environment. The employee must be able to use a computer for extended periods of time. The employee must occasionally lift and/or move up to 20 pounds.