Job Details

Administrative Secretary

A full-time position is now available in the City Clerk's Office. This position will be asked to process and record City Council Meeting documents which requires a strong attention to detail and high level of precision. As part of the team working with City Council, the Administrative Secretary will participate in City Council Meetings in the audio-visual room to assist in the broadcast of weekly meetings and other meetings as necessary. Other duties include processing Payroll, assisting in handling Parking Division operations, establishing and maintaining effective working relationships with Officials, fellow employees and the general public, and other duties as assigned. Typing Test: A typing test certificate must be included with the application.

The typing test is given by qualified agencies such as IowaWORKS of Greater Siouxland, a Community College or a similarly accredited agency. Only typing tests taken within the (12) twelve months prior to the end of the application period are accepted. Passing Score is net (50) fifty words per minute (WPM).

Written Examination: This will be administered only to those who pass the typing test.

Duties include scheduling meetings and activities and preparing and distributing minutes and agendas, composing, preparing, and distributing various correspondences, assisting internal and external customers via telephone and in person, ordering and maintaining inventory of office supplies, performing general office duties, initiating, entering, and verifying departmental payroll, completing light accounting duties, compiling data and preparing both routine and special reports, serving as Secretary and support staff for boards/commissions, revising, implementing and maintaining office procedures and filing systems, securing and coordinating travel arrangements for staff members, receiving and distributing mail, assisting with the training of new employees, issuing and recording permits, receiving and recording cash receipts, preparing response and completing survey forms and questionnaires, maintaining confidentiality of information, establishing and maintaining effective working relationships with Officials, other agencies, fellow employees and the general public, responsible for numerous department-specific duties, regularly lifting up to 10 pounds and occasionally lifting up to 30 pounds, and expected to temporarily perform duties outside of normal classification in the event of a declared emergency.

Qualifications include cognitive demands, skills and abilities such as the ability to speak clearly, see details at close range and at a distance, identify and understand the speech of another person, listen to and understand information and ideas presented through spoken words and sentences, knowledge of office equipment and procedures, principals of bookkeeping and filing systems, computers and related software, City Ordinances and municipal government, business math, inter-personal relations, and the ability to use the English language effectively, language ability and interpersonal communication skills, physical requirements, and work environment.

Minimum required qualifications include a high school diploma or GED and two to five years of office or accounting experience. Any equivalent combination of experience and training that provides the required knowledge, skill and abilities.