Job Details

About the job Travel Scheduling & Coordination Specialist - Remote

We are looking for dependable and detail-oriented individuals to assist clients with scheduling and coordinating travel arrangements in a flexible, remote-friendly role. This position is ideal for those who enjoy organization, structured workflows, and managing multiple planning details.

In this role, you will communicate with clients to gather scheduling needs, travel preferences, and budget considerations. You will research destinations, accommodations, transportation, and activities, then assist with coordinating reservations and organizing travel plans. Responsibilities include confirming booking details, preparing documentation, and maintaining accurate records.

This role emphasizes coordination, organization, and consistent client support rather than direct sales. Success comes from strong time management and attention to detail.

Key Responsibilities

• Gather client scheduling needs, timelines, and planning details
• Research destinations, accommodations, and travel options
• Coordinate bookings and confirm reservation details
• Organize travel schedules and itinerary timelines
• Prepare travel documentation and confirmations
• Provide ongoing updates and support
• Maintain accurate planning and booking records

• Strong communication and organizational skills
• Excellent time-management and multitasking abilities
• Attention to detail and reliability
• Ability to work independently in a remote setting
• Experience in coordination, scheduling, or service roles is a plus (not required)
• Comfortable using online systems and tools
• Must be authorized to work in the United States, Mexico, the United Kingdom, Spain, or Australia

• Flexible remote work environment
• Structured onboarding and training
• Ongoing professional support
• Access to planning tools and travel resources
• Opportunities for long-term growth