Job Details

Initial Posting Date:
03/09/2026

Application Deadline:
03/16/2026

Agency:
Department of Human Services

Salary Range:
$4,650 - $6,199

Position Type:
Employee

Position Title:
ODDS Executive Support Specialist - Executive Support Specialist 2

Job Description:

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Opportunity awaits! As an ODDS Executive Support Specialist, you're not just managing schedules; you're orchestrating the heartbeat of an organization, where your confidential support and strategic insights keep the gears of agency management turning smoothly.

Summary of Duties

As an ODDS Executive Support Specialist, you will:

• Provide secretarial support for the Director and administrators of the Office of Developmental Disabilities Services.
• Transcribe dictation of confidential, technical, or legal information.
• Research information and composes correspondence, reports, memos and other documents.
• Maintain supervisor's calendar and advises supervisor of commitments.
• Make arrangements for meetings and special conferences, arrange travel itinerary and accommodations, prepare and submit travel and expense claims.
• Serve as communication link between administrative superior and agency staff, Governor's office, legislative staff, other OHS and State agency directors or their staff, Federal government personnel, and/or the public.
• Compile information used in the preparation for the biennial budget hearings.
• Perform session and interim legislative tracking activities.

Minimum Qualifications

• One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

Essential Attributes

We are looking for candidates with:

• Experience using discretion in handling confidential information (example: credit card information; employment information, personal information, sensitive records, etc.).
• Experience composing meeting minutes, reports, memos and other documents that clearly breakdown complex information.
• Experience maintaining business calendars, planning for meetings and special conferences.
• Experience arranging travel itinerary and accommodations and submitting travel and expense claims.
• Proven ability to clearly explain rules, procedures, and complex information to customers in person or over the phone, ensuring understanding, resolving concerns, and promoting a positive and professional customer service experience.

Attention all candidates! A cover letter is required. Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.

• Please make sure your application materials, resume and job history, are clearly outlined as this information will be used to determine your starting salary range. If you are selected as the final candidate and a degree is listed as a minimum qualification for the position, please be prepared to provide verification of your completed education before moving forward in the hiring process. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
• The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.
• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Working Conditions

• Your typical work schedule will be Monday - Friday, 8:00 a.m. - 5:00 p.m. Pacific Standard Time (PST).
• Your work will have a Hybrid work format that includes, office work, and some work that can be conducted remotely. Working at an alternate location for up to two (2) days per week will be considered in filling this position. You will need to report to our office in Salem a minimum of three (3) days per week.
• Travel: Some travel may be necessary for trainings, meetings, or office-related coverage. Employees using a personal or state vehicle must hold a valid driver's license; otherwise, they must be able to arrange appropriate transportation.
• Work in a high-pressure setting with priorities established by the manager.
• Work on multiple projects simultaneously with changing timelines and requirements.
• Work closely with individuals with differing backgrounds and be in proximity of people with severe or profound disabilities who receive services from the Division.
• Effectively gather information required to complete assigned projects.
• Respond effectively to verbal instructions, cope with frequent interruptions and moderate noise levels.
• May work evenings or nights, or on occasions, extended nonstandard work schedules.

Background Checks and Requirements

• If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

Benefits

• ODHS Employee Resource Group communities that promote shared learning.
• Cost of Living Adjustments.
• Annual salary increases (until you reach the top of the listed salary range).
• Amazing benefits package.
• Possible eligibility for the Public Service Loan Forgiveness Program.

Employment Preference

Veterans' and Oregon National Guard preference:

• Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources.
• How to submit your Veteran documents for preference. Please do not attach your Veterans' preference documentation in the Resume/CV field of your application.

General Information

• This is a permanent, full-time position and is an Executive Service, Non-Supervisory position and is not represented by a union.
• This recruitment may be used to fill future vacancies in the same classification.
• The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.

Contact Information

Please contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), and application or Job-specific questions.

Please include the job requisition number: REQ-196238.

• Recruiter: Adrian Ortiz
• Email: ...@odhs.oregon.gov
• Phone (call or text): 541-###-####