Job Details

BURKE+CO.

www.burketalent.com

THE GIST:

Our client, a bicoastal & growth-focused finance firm, is seeking an Executive Assistant to support two high-level Partners. This role is ideal for someone who thrives in a fast-paced, high-growth environment and enjoys being a trusted right hand to senior leadership. The ideal candidate comes out of the financial services industry and has experience handling high-visibility meetings and investor-related interactions.

This is a great opportunity to be viewed as a strategic partner and gain exposure to senior leadership, portfolio companies, and firm-wide initiatives!

THE NITTY GRITTY:

• Provide comprehensive administrative support to two senior Partners, with a heavy focus on calendar management, scheduling, and meeting coordination
• Manage and prioritize multiple executive calendars, including complex scheduling across time zones and external stakeholders
• Handle inbox management and correspondence on behalf of executives as needed
• Coordinate domestic travel arrangements (flights, hotels, ground transportation)
• Prepare executives for meetings by organizing materials, presentations, and background documents
• Support Portfolio Company Board meetings and internal staff meetings, including:
• Attendee communications
• Venue coordination and logistics
• Audio/visual setup and management
• Catering and meeting materials preparation
• Track action items and follow up on projects, meetings, and outstanding issues
• Prepare and submit monthly expense reports
• Assist with planning and execution of events and off-sites, including a large annual conference (~75 attendees)
• Plan executive dinners and internal events
• Manage ad hoc administrative projects as needed

THE ESSENTIALS

• 5+ years of experience as an Executive Administrative Assistant or Senior Executive Assistant, supporting multiple senior-level executives
• Experience in investment management, private equity, venture capital, or financial services required
• Exceptional organizational, planning, and time management skills
• Ability to maintain a high degree of professionalism when interacting with Board members, investors, and C-level executives
• Proven ability to handle highly confidential and sensitive information with discretion and professionalism
• Ability to multitask, prioritize, and adapt quickly in a dynamic environment
• Strong written and verbal communication skills
• Collaborative team player who works effectively in a matrixed organization
• Proactive, positive, and personable with a confident, "can-do" attitude
• Comfortable working independently and taking initiative while knowing when to ask for support
• Advanced proficiency in MS Office; experience with Salesforce CRM and Zoom
• Availability outside standard business hours when urgent matters arise

THE CHERRY ON TOP:

• Opportunity to work for a kind, friendly, & impressive team!
• Become a trusted right-hand and valued partner

LOCATION: San Francisco, CA (Hybrid)

COMPENSATION: $130,000/yr - $150,000/yr base salary + bonus + benefits (exact compensation will vary based on skills, experience, and expertise)

What are you waiting for? BURKE UP! Email your resumes today to ...@burketalent.com

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