Job Details

Accounts Payable Clerk

The Accounts Payable Clerk is responsible for managing all accounts payable functions for RP Constructors and Civil Engineers & Constructors (CeC), including ownership of the Purchase Order (PO) system. This role ensures accurate invoice processing, PO compliance, lien waiver and tax documentation compliance, timely payments, and organized financial records. The position works closely with project teams, vendors, and subcontractors in a fast-paced construction and engineering environment.

Key Responsibilities

Accounts Payable & PO Management

Process and enter vendor and subcontractor invoices accurately and timely

Own and administer the Purchase Order (PO) system, ensuring POs are properly created, approved, maintained, and closed

Verify invoices against approved purchase orders, contracts, and authorizations

Code invoices to correct job numbers, cost codes, and general ledger accounts

Resolve PO and invoice discrepancies in coordination with project managers and field staff

Prepare accounts payable runs and support weekly payment processing

Sales & Use Tax Compliance

Review vendor invoices for proper sales tax charges and applicability by jurisdiction

Identify and apply use tax on taxable purchases where sales tax was not charged

Ensure sales and use tax is coded correctly to the appropriate tax and job cost accounts

Assist with maintaining documentation supporting tax-exempt purchases when applicable

Support monthly and quarterly sales and use tax reporting by providing accurate AP data and documentation

Coordinate with the Controller/Accounting Manager on tax-related questions, audits, or adjustments

Lien Waivers & Compliance

Collect, review, and track conditional and unconditional lien waivers

Ensure lien waivers align with invoice amounts, PO values, and payment timing

Maintain lien waiver logs by project and vendor/subcontractor

Vendor & Subcontractor Setup

Collect, verify, and maintain W-9 forms for all vendors and subcontractors

Maintain accurate vendor records and assist with onboarding new vendors

Ensure vendors are compliant with company and project requirements prior to payment

Statement Reconciliation & Communication

Reconcile vendor statements monthly and resolve discrepancies

Communicate professionally with vendors and subcontractors regarding invoices, POs, payments, and documentation

Filing & Recordkeeping

Maintain organized and audit-ready files for invoices, purchase orders, lien waivers, W-9s, and statements

Support audits and internal reviews by providing complete AP and PO documentation

Qualifications

Associate degree (2-year degree) in Accounting, Finance, or a related field

2+ years of accounts payable experience (construction industry preferred)

Experience managing or administering a purchase order system

Strong attention to detail, organization, and follow-through

Working knowledge of lien waivers and W-9 compliance

Proficient in Microsoft Office (Excel, Outlook, Word)

Preferred Experience

Construction or engineering accounting experience

Familiarity with job cost accounting and cost codes

Experience with accounting software systems (Foundation or similar)

Why RP & CeC

RP Constructors and Civil Engineers & Constructors are growing companies focused on delivering high-quality infrastructure projects. We offer a collaborative team environment, long-term stability, and opportunities for growth within accounting and operations.