Job Details

Position Summary:

The plant administrative assistant will work closely with many departments while helping the plant office manager ensure the plant paperwork is current and samples are shipped promptly. The assistant will also be the first point of contact for visitors coming to our plant.

Essential Functions:

This list is not all-inclusive and may be expanded to include other duties and responsibilities as deemed necessary from time to time.

• Verify daily processing records prepared by the Raw Honey Receiving Supervisor
• Answer security door access calls, greet visitors, and answer phone calls in a friendly manner.
• Greet and give door assignments/directions to drivers delivering raw honey loads.
• Compile drum tag information onto dumping worksheets with totals.
• Enter dumping information into Harris Data and ERP system.
• Run reports and compare the info to manual calculations.
• Prepare, correct, and balance monthly reports for raw honey inventory control.
• Calculate and enter raw honey receivings into Harris Data and ERP system.
• Verify and enter plant transfer information.
• Monitor cleared vs uncleared raw honey receivings.
• Label, ship, and file finished goods samples.
• Order and restock janitorial and kitchen supplies.
• Maintain the scrap/press honey spreadsheet.
• Scan and file production paperwork and reports.
• And any other duties as assigned by supervisors, Plant Manager and/or Assistant Plant Manager

Knowledge, Skills, and Abilities:

• Working knowledge of Microsoft Office suite, Harris Data software, and ERP systems
• Able to analyze production records and transfer information.
• Data entry skills
• Self-motivated and self-directed
• Accurate and precise attention to detail
• Excellent time management skills; able to prioritize.
• Assists team members when needed to accomplish team goals.
• Strong aptitude for production processes and reporting

Minimum Qualifications:

• Must be able to read, write legibly, and speak English.
• High school diploma or the equivalent
• History of excellent attendance record
• Must be able to follow written and verbal instructions.
• The ability to produce accurate production reports.
• Must have strong organizational skills and be able to prioritize.
• Able to work with cross-functional departments within the organization.
• Good problem-solving skills.
• Strong computer skills with experience using Word and Excel

Physical Requirements:

• Required to sit and use their hands and fingers, to handle or feel.
• Required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl occasionally.
• Ability to lift up to 50 pounds occasionally.
• Close vision abilities are required.

Description of the Work Environment: This position is located at the Plant Office and most of the work will take place within the Plant portion of the facility. This position will come into contact with many other employees within the facility and it is the expectation of the organization that we always maintain an attitude of dignity and respect when interacting with each other.