Job Details

Job Description

LOCAL SIOUXLAND OFFICE SEEING ACCOUNTS PAYABLE SPECIALIST

Under the general supervision of the Finance Officer, the Accounts Payable Specialist performs skilled clerical and accounting work related to the processing of invoices, handling vendor inquiries, assuring budget compliance, assisting with month-end closing procedures, and related transactions for the City. The position ensures that all financial obligations are met accurately and on time, and comply with applicable laws, regulations, and City financial policies. The work involves frequent contact with vendors, department staff, and the public and requires a high level of accuracy, confidentiality, and attention to detail.

Essential Duties and Responsibilities:

Accounts Payable

• Receive, review, and verify invoices and purchase orders for accuracy, authorization, and budget availability.
• Prepare and process payments to vendors via check or electronic transfer in accordance with municipal policies and State Code requirements.
• Maintain vendor records, including W-9 forms and compliance with IRS 1099 reporting requirements.
• Prepare payable batches and maintain supporting documentation for audit and record retention.
• Reconcile monthly statements with vendors and resolve discrepancies.
• Assist with expenditure tracking and reporting by fund and department.
• Perform periodic internal audits of high-risk expenditure categories and vendors.

• Examine accounting records and reports for accuracy and compliance with budgetary and procedural standards.
• Assist with fixed asset tracking, inventory management, and records maintenance.
• Maintain and update accounting software and operational programs.
• Support month-end and year-end close procedures and prepare documentation for audits.
• Assist Finance Officer and City Administrator with financial reporting, benchmarking, and other administrative tasks.

• Provide courteous, accurate assistance to residents, customers, and internal staff in person, by phone, or electronically.
• Process utility payments, prepare daily deposits, and balance cash receipts.
• Serve as a resource for routine questions regarding municipal services, licenses, and applications.

• Assist with purchasing, price comparisons, and inventory tracking as assigned.
• Perform other duties as assigned to support the overall goals of the City.

• Working knowledge of municipal accounting principles, including fund and governmental accounting.
• Strong understanding of accounts payable/receivable procedures and internal controls.
• Ability to interpret and apply City policies, purchasing procedures, and state laws related to finance.
• Proficiency with accounting software systems (e.g., Tyler Technologies or similar municipal ERP platform).
• Strong computer skills, including Microsoft Excel, Word, and Outlook.
• Ability to maintain accurate records, reconcile accounts, and detect errors.
• Excellent communication and interpersonal skills for working with vendors, coworkers, and the public.
• Demonstrated integrity, confidentiality, and professionalism in handling financial information.

• Associate's degree in Accounting, Finance, or related field required; Bachelor's degree preferred.
• Minimum of one (1) year of experience in accounting, bookkeeping, or finance; experience in a municipal or governmental setting preferred.
• Experience with Tyler Technologies or similar municipal ERP system preferred.
• Knowledge of South Dakota Codified Law requirements related to municipal finance, purchasing, and records retention preferred.

• Standard office environment; majority of work performed at a computer workstation.
• Regular interaction with City staff, vendors, and members of the public.
• Must be able to lift and carry files or boxes up to 25 pounds occasionally.
• Position may require occasional overtime during fiscal year-end or audit preparation periods.